# How I AI: How to use AI to prioritise when everything feels urgent

Page: https://stenobird.com/podcast/how-i-work-960132/how-i-ai-how-to-use-ai-to-prioritise-when-everything-feels-urgent
Text version: https://stenobird.com/podcast/how-i-work-960132/how-i-ai-how-to-use-ai-to-prioritise-when-everything-feels-urgent.md
Podcast: [How I Work](https://stenobird.com/podcast/how-i-work-960132)
Published: 2026-03-15T19:00:00+00:00
Episode link: https://omny.fm/shows/how-i-work/how-to-use-ai-to-prioritise-when-everything-feels-urgent
Audio file: https://mgln.ai/e/187/traffic.omny.fm/d/clips/fa326977-3de5-4283-9b8b-af3500c58607/190bd54e-82e6-43fb-8f6a-af46001792de/812ab817-ae94-4bbc-aae3-b3ef0057eff1/audio.mp3?utm_source=Podcast&in_playlist=71f0c47d-eac4-4e42-b713-af46001792ec
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JSON: https://stenobird.com/v1/public/podcasts/how-i-work-960132/episodes/how-i-ai-how-to-use-ai-to-prioritise-when-everything-feels-urgent
Duration seconds: 800

## Resource

When your to-do list feels endless and everything seems equally urgent, it’s hard to know where to start. The overwhelm doesn’t usually come from one big task. It comes from trying to hold meetings, emails, projects and life admin in your head all at once.  In this How I AI episode, Neo and I walk through practical ways to use AI to help you prioritise when your week feels out of control. Not by magically deleting tasks, but by giving you a clearer structure for deciding what actually matters today.  We share two different approaches – one if your AI isn’t connected to your calendar, and one if it is.  Neo and I cover:  How to use AI for a structured brain dump so everything on your plate is visible in one place  Getting AI to interview you to separate urgent from important, and clarify what really needs attention  Asking AI to estimate how long tasks will take so you can time box more realistically  Using AI to identify the single task that’s causing the most stress – and tackling that first  Why context matters – and how tools like Claude Projects or Copilot Notebooks can help AI understand your work  Using AI to prepare for meetings, cross-reference tasks, and spot work that hasn’t been scheduled  Connect with Neo Aplin on  LinkedIn  and via  inventium.ai , where he leads Inventium’s AI training and upskilling work with organisations and teams.    My latest book  The Health Habit  is out now. You can order a copy here:  https://www.amantha.com/the-health-habit/   Connect with me on the socials:  Linked…

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