# FBU 620: A Simple Process for How to Start Offloading Your Inbox to an Assistant

Page: https://stenobird.com/podcast/fit-biz-u-3379243/fbu-620-a-simple-process-for-how-to-start-offloading-your-inbox-to-an-assistant
Text version: https://stenobird.com/podcast/fit-biz-u-3379243/fbu-620-a-simple-process-for-how-to-start-offloading-your-inbox-to-an-assistant.md
Podcast: [Fit Biz U](https://stenobird.com/podcast/fit-biz-u-3379243)
Published: 2026-06-22T08:00:00+00:00
Episode link: https://jillcolemanfitbizu.libsyn.com/fbu-620-a-simple-process-for-how-to-start-offloading-your-inbox-to-an-assistant
Audio file: https://traffic.libsyn.com/secure/jillcolemanfitbizu/FBU_620_mixdown.mp3?dest-id=2456666
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JSON: https://stenobird.com/v1/public/podcasts/fit-biz-u-3379243/episodes/fbu-620-a-simple-process-for-how-to-start-offloading-your-inbox-to-an-assistant
Duration seconds: 1564

## Resource

Delegating your email inbox should be your first hire as an online fitness coach. Today, Jill shares three signs it's time to hand off your inbox: dreading it, feeling stuck working in your business instead of on it, and knowing you need to do it but putting it off. There is a practical 8–12 week onboarding system you can try: the first few weeks have your new assistant simply shadowing you by reading your sent folder and building response templates around the three to five most common email "buckets" (password resets, billing questions, coaching inquiries, etc.); the next phase has them handling the easy stuff while flagging trickier emails for you; and finally they take over the inbox almost entirely, responding in their own voice while you periodically review their sent replies. It doesn't have to be scary, especially if you hire someone resourceful, empathetic, and ideally familiar with your brand—and trust them enough to give them real ownership of the role. Get on the waitlist for FBA: https://jillfitfree.com/fba-waitlist/ Jill is a fitness professional and business coach who effectively made the transition from training clients in person and having no time to build anything else to training clients online and actually being more successful. Today, Jill helps other coaches to do the same. Connect with me! Instagram: @jillfit | @fitbizu Facebook: @jillfit Website: jillfit.com

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