# The Parts Reconciliation Gap Costing Auto Repair Shops Six Figures [E224]

Page: https://stenobird.com/podcast/business-by-the-numbers-5045738/the-parts-reconciliation-gap-costing-auto-repair-shops-six-figures-e224
Text version: https://stenobird.com/podcast/business-by-the-numbers-5045738/the-parts-reconciliation-gap-costing-auto-repair-shops-six-figures-e224.md
Podcast: [Business By The Numbers](https://stenobird.com/podcast/business-by-the-numbers-5045738)
Published: 2026-05-28T04:15:00+00:00
Episode link: https://automotiverepairpodcastnetwork.com/the-parts-reconciliation-gap-costing-auto-repair-shops-six-figures-e224
Audio file: https://episodes.captivate.fm/episode/3fc63c40-0091-4605-8582-66d6e0ffb7d4.mp3
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JSON: https://stenobird.com/v1/public/podcasts/business-by-the-numbers-5045738/episodes/the-parts-reconciliation-gap-costing-auto-repair-shops-six-figures-e224
Duration seconds: 2156

## Resource

Thanks to our partners Promotive, WickedFile, Maverick Shop Owners, and Overdryve Is your shop management system telling you one number while QuickBooks says something else entirely? Are parts credits going unclaimed? And if someone were quietly skimming off the top, would your current process ever actually catch it? In this episode, Hunt Demarest, CPA at Paar Melis & Associates, sits down with Alex Saladna from Wicked File — the AI-powered back office reconciliation platform built for auto repair shops. From the employee who snuck through ceiling tiles to steal cash, to the eight-location shop that cut back office workload by fifty percent overnight, Hunt and Alex break down what's leaking out of your business, why your team can't catch it manually, and how technology has made a once-unsolvable problem into a morning coffee routine. Whether you're a single-location shop hemorrhaging credits you didn't know you were owed or a multi-location owner who's quietly accepted that being remote means accepting losses — this episode is essential listening. What You'll Learn… (03:01) What Wicked File actually does — and why the gap between your shop management system and your accounting software is exactly where the money disappears (06:02) The #1 cause of theft is confidence — why 100% of owners who've been stolen from said it would never happen to them (07:38) Theft stories from the field — Mission Impossible through the ceiling tiles and $2,000 a month in soda nobody ordered (11:58) From 200 invoices to 20 — how 80–90% of parts reconciliation gets automated and what your team can do with the time back (20:09) The 2–3% burn — at $1M in sales that's up to $30,000 walking out the door, and why most owners don't treat it that way (22:36) Why treating your financials as a fina…

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## Transcript

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